Hello and welcome!

Northern Virginia Photographer capturing organic and life filled moments


Thank you so much for considering Katy Hayes Photography, I am so glad you are here! Below you will find information about me, my style, the process, and additional details about each of my sessions.

My name is Katy and I am so blessed to call Northern Virginia home with my husband and three amazing children. My family is my daily inspiration and they are the reason I continue to pick up my camera. I never imagined loving someone as instantly as the moment my oldest son was born. I had a strong desire to document every moment of his life. The desire and passion only grew as each of my three children were born!

My goal is to deliver a relaxing and stress-free session. I love getting to know each family I photograph so they are able to interact more naturally in front of my camera. I love building relationships with my clients and am honored and humbled to be chosen to document family memories over and over again!

 

 

My style —


I like to describe my style as naturally posed. I absolutely love capturing the chaos and beauty of real-life moments, but I know that those moments don’t always photograph or unfold beautifully on their own. No matter what session type you book with me, I like to strategically pose my clients and then offer direction for natural interaction between family members. As a mother of three, I understand that strong desire to get a gorgeous photo of everyone looking at the camera and smiling, but more importantly, that desire to have moments of connection between your family documented forever and ever! I want to fill your gallery with images of smiles, hugs, and soulful moments. The best smiles comes from genuine laughter, not saying “cheese”. I love to focus on the little details and I love laughter, movement, and hugs! I think it is so important to find a photographer who will help you document your moments and memories the way you want to remember them!


 

Pricing —

Session fees are all inclusive. Each session includes a select number of digital images included with your session fee.
A 50% non-refundable reservation fee is due at booking to reserve the date for your session or your due date.

 

 

Maternity Session —

MATERNITY SESSION | $500

— Only available when booked with a newborn session
Includes up to 1 hour on location
— Sessions are scheduled on Sunday evening
— Sessions begin 1-4 hours before sunset (PM)
— Sessions are scheduled at select locations near 20152
— Includes 30 digital images in color & b/w
— $250 non-refundable reservation fee due at booking

 
Gorgeous bright and airy sunset Maternity Session with Northern Virginia Photographer

M A T E R N I T Y —

Maternity sessions are typically scheduled between 28 and 34 weeks, but can we can schedule your session for the time in your pregnancy that is best for you. Maternity sessions are scheduled at an outdoor location or in my studio. Maternity sessions include other family members. We will spend a portion of the session capturing Mom alone, a few of Mom + Dad together, and then focus on the whole family or siblings with parents, etc. As with all my sessions, maternity sessions are a mix of posed and candid images. I will strategically pose you and your family and then offer prompts to encourage natural interaction between family members. I love to capture those moments of love and connection between family members!

* If you are interested in a longer maternity session, or additional images, your maternity session can be booked as a full portrait session.

 

Newborn Session —

NEWBORN SESSION | $700

— Includes up to 2 hours in my studio
— Sessions are scheduled Tuesday - Friday at 10AM
— Styled with my collection of headbands, bonnets, and wraps
— Includes three (3) newborn only poses/set-ups
— Includes family, parent, and sibling photos
— Your choice of 20 digital images in color & b/w
$350 reservation fee due at booking

NEWBORN SESSION | $850

— Includes up to 2 hours in my studio
— Sessions are scheduled Tuesday - Friday at 10AM
— Styled with my collection of headbands, bonnets, and wraps
— Includes four (4) newborn only poses/set-ups
— Includes family, parent, and sibling photos
— Your choice of 30 digital images in color & b/w
$425 reservation fee due at booking

 

Additional images can be purchased after viewing your image selection gallery: $25 for one (1) digital image or $100 for five (5) digital images.
— Repeat newborn clients receive an additional five (5) digital images —

 

N E W B O R N —

My newborn sessions focus on the whole family and take place in my home studio. I want your newborn session to be as stress-free and relaxing as possible, while helping you to document those first few weeks when your baby is tiny, curly, and so sleepy! I prefer to keep your session as short & sweet as possible! I take my time with each pose and limit the number of poses rather than rushing through pose after pose. Since I limit the number of poses I do during each session, I will send you a questionnaire to fill out before your session. You will have the option to select your favorite poses as well as note color and prop preferences. This ensures that you will love every set-up I plan for your session! I have all the blankets, wraps, bonnets, hats, headbands, and props that we will need for your session. Mom, Dad, and siblings are a big part of the session too.

I only do 3-4 poses or set-ups of your newborn alone, but I take a variety of photos in each set-up. After we capture your newborn alone, we will get sibling, family, and parent photos. Most newborn sessions last 1-2 hours, but if your baby is gassy or your toddler needs a little more encouragement during photos, we may need a little more time. I do not force your baby into any pose they don’t fall into naturally and I won’t spend hours trying to get one specific pose. If your baby is more comfortable swaddled, I will just keep them swaddled during their session. If you have a set-up or pose that is more important to you, we will start your session with that pose or set-up.

I take a limited number of due dates each month in advance to ensure that I am able to photograph every baby within the first 3-4 weeks. Unless requested, the actual session date is scheduled after your baby is born. I prefer to photograph your baby when they are 7-18 days old, however, I realize that isn’t always possible. Anytime in the first month will still yield beautiful curly, squishy newborn photos. Even a newborn photographed at 6, 7, or 8 weeks will be just as beautiful, but not as curly as right after birth!

Most parents email me within 24-48 hours of delivering their baby, although as soon as you are home and settled is perfectly fine with me.

N E W B O R N S A F E T Y —

Please know that as a Mom of 3, newborn safety is my top priority. I am fully updated and current on all vaccines. During a session, my eyes never leave your baby. I try to have an assistant (her name is Sadie, and she is wonderful!) with me during every session, however if she is sick, I may ask Dad to step in for any pose that requires a hand on baby at all times. If anyone in your family is sick, we will need to reschedule your session as I typically work with 1-2 newborns each week.

Best Newborn Photographer in Northern Virginia near me
 

 

Milestone Session —

MILESTONE SESSION | $400

— Includes up to one hour in my studio
— Sessions are scheduled Monday - Friday morning
— Styled with my collection of props and decorations
— Includes 20 digital images in color & b/w
— $200 non-refundable reservation fee due at booking

— Add on a family & sibling photo: $50 + 3 additional digital images
Additional images can be purchased after viewing your image selection gallery: $25 for one (1) digital image or $100 for five (5) digital images.

 
Top bright & airy photographer captures adorable 1 year old for her milestone session in her northern Virginia studio near me

M I L E S T O N E —

Milestone sessions are done in my home studio. For milestone sessions I love to keep it simple so the focus remains on your child and their features at this age. Banners, balloons, flowers, greenery, alphabet wood blocks, toys, and pops of color can be added for a personal touch. I have a variety of timeless props, banners, backdrops, and outfits to incorporate into your session. When planning your milestone session, I encourage you to email me any ideas you have or specific colors or themes you would love to use. If scheduled in advance, I usually order one or two custom pieces for your session. I can style the entire session myself, or we can work together to see how we can utilize any ideas you have to create a beautiful, timeless set-up for your milestone session. I am more than happy to incorporate a family, parent, and/or sibling photo into this session for an additional $50 fee (+ 3 additional digital images), as long as the focus of the session is on your child and their milestone.

 

 

Portrait Session —

PORTRAIT SESSION | $600

Includes up to 1 hour on location
— Family, maternity, milestone, or senior session
— Sessions are scheduled on Sunday evening
— Sessions begin 1-4 hours before sunset (PM)
— Sessions are scheduled at select locations near 20152
— Includes 30+ digital images in color & b/w
— $300 non-refundable reservation fee due at booking

 
Best family photographer in Northern Virginia

F A M I L Y —

My family portrait sessions are a mix of posed and candid images. I will strategically pose you and your family and then offer prompts to encourage natural interaction. I love to capture those moments of love, laughter, and connection between family members! Most sessions last about 40 minutes, but might be shorter or longer depending on your family dynamic. I will switch between poses that require more patience and those that allow a little more movement for the kids.

Family sessions are only scheduled on Sunday evening, sometimes back to back with another session. Weather or illness reschedules will be made for another Sunday evening or Sunday morning. Session locations will be determined ahead of time based on the best scenery for that time of year, unless you have a specific request. Both urban and field location options are available.

 

 

Mini Portrait Session —

mini Portrait SESSION | $450

— Senior, milestone, or family mini session
— Includes 30 minutes at select locations
— Sessions are scheduled on Sunday evening, back to back
— Sessions begin 1-4 hours before sunset
— Sessions are scheduled on select dates and times only
— Includes 20 digital images in color & b/w
— $225 non-refundable reservation fee due at booking

 
The Best Northern Virginia Photographer

M I N I —

Mini sessions are a chance for an updated headshot or family photo, to capture a few photos of a specific milestone, or for senior photos with one outfit change.

Due to limited time and number of images, posing is also limited during a mini session. I do not go through my entire family workflow for family mini sessions, but focus on a family photo, sibling photo, individual photos, and a parent photo. Walking, swinging, and laying down images are captured during a full family session.

Seniors will have time for an outfit change. Senior sessions will receive a proof gallery and select the 20 images they would like edited for their gallery.

 

Additional Session Details —

  • Session Fee: Your session fee includes your session, a select number of digital images, print release, and an online gallery.

  • Reservation Fee: A 50% non-refundable reservation fee is due at booking. Your reservation fee is applied in full toward the total session fee.

  • Session Balance: Session balance is due in full at least 3 days before your session.

  • Travel Fee: I am currently only offering sessions within 20 miles of my home in 20152. An additional $100 travel fee will apply for session locations greater than 20 miles from 20152, if I am able to take on a travel session.

  • State Sales Tax:  All session fees and orders are subject to a 6% Virginia State Sales tax.


Locations —

  • Sessions are scheduled at locations local to 20152.

  • Travel is included within 20 miles from 20152 in your session fee.

  • KHP will make recommendations each month based on the light and backgrounds at each location.


Rescheduling —

  • Family and maternity session reschedules will be made on Sunday evening before another session or Sunday morning.

  • Because my sessions focus so much on interaction and connection, I prefer to reschedule for temperatures under 32, over 90*, rain, or winds above 10mph.

  • During any of these conditions, if requested, I am happy to move forward with your session.

  • I have not run into any issues yet, but I do want to point out that I am a full-time mother first, and a part-time photographer second. I may have a championship baseball game or school performance come up, and will need to reschedule your session. I respect your time and would not reschedule unless it was absolutely necessary.


 

Next Steps —

Invoice & Session Agreement

If you feel like I am the right photographer for you and your family, then we can move forward with booking your session! To officially book your session, you will need to pay your reservation fee through PayPal and sign a session agreement. I will email you a link to complete both. The reservation fee is non-refundable and secures my availability for the weeks surrounding your due date or session date. The reservation fee goes in full toward your total session cost.

If you have any other questions, please feel free to email me at katyhayesphotography@gmail.com